PO & order-entry automation
Purchase order automation, no order-entry typing
DynamoDocs captures incoming purchase orders and RFQs from email or upload, extracts every line with AI, validates them, and posts them into your ERP as sales orders and quotes. Your team reviews orders instead of typing them.
30-minute session · run against your own documents · no commitment
The short version
DynamoDocs is purchase-order automation software that converts the POs and RFQs your customers send into ERP orders. Documents arrive by email or upload, AI extracts the header and every line item, the data is validated, and approved records are posted into your ERP as a sales order (for a PO) or a quote (for an RFQ). Order-entry staff review exceptions instead of re-keying every order.
How it works
From inbox to posted record
Capture every PO and RFQ
Customer POs and requests-for-quote arrive by email or upload in any format and are ingested automatically.
Read every line item
AI extracts the header and the full line-item grid: part numbers, quantities, prices. It handles layouts it has never seen.
Validated order data
Required fields and your rules are enforced before anything posts, so orders never enter the ERP half-filled.
Post as orders and quotes
POs become sales orders and RFQs become quotes in your ERP, mapped field by field and ready to fulfill.
The business case
What manual entry is costing you
Drag the sliders to model your own volume. Defaults are deliberately conservative.
Hours given back / month
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Estimated labor saved / year
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Before error-correction and faster close.
Manual touches eliminated / month
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Want this modeled on your real numbers? See it on your documents →
What people search for
If you're looking for any of these
DynamoDocs does exactly this for purchase orders and RFQs, then posts the result into your ERP.
Posts straight into your ERP
Questions, answered
Purchase Order Automation FAQ
What is purchase order automation?
DynamoDocs is purchase-order automation software that converts the POs and RFQs your customers send into ERP orders. Documents arrive by email or upload, AI extracts the header and every line item, the data is validated, and approved records are posted into your ERP as a sales order (for a PO) or a quote (for an RFQ). Order-entry staff review exceptions instead of re-keying every order.
How much does purchase order automation save?
Manually keying a document into an ERP typically takes 5–10 minutes and costs $2–$6 in labor. DynamoDocs processes documents in seconds and only flags exceptions for review, which commonly cuts document-handling labor by 80–95%. Use the calculator on this page to run your own numbers.
Which ERPs and document sources are supported?
ERP targets include Infor XA, SAP, Dynamics 365, Business Central, QuickBooks Online, NetSuite, Sage Intacct, Sage 50, Xero, and Acumatica, plus any system via a generic REST or CSV connector. Documents arrive via Microsoft 365, Google Workspace/Gmail, any IMAP mailbox, or drag-and-drop upload.
How accurate is it, and what happens to errors?
Every document is validated automatically. Clean ones pass through on their own. Anything that fails a rule is flagged field by field and sent to a review queue, so people only handle the exceptions. You can also train the extractor on your own sample documents to improve accuracy on your vendors' formats.
Do we need a developer to set it up?
No. Document types, fields, validation rules, and ERP field mappings are all configuration edited in a Settings UI. Adding a type or field is a settings change, not a coding project.
See it run on your documents
Bring a real document and watch it go from inbox to posted in your ERP in about 30 minutes. We'll work out what it saves you.
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