Acumatica document automation for distributors
DynamoDocs captures the bulk customer POs with many SKUs, supplier invoices to match against receipts, and drop-ship orders that distributors deal with every day, reads them with AI, validates every field, and posts them into Acumatica. Your team reviews the exceptions instead of retyping each one.
30-minute session · run against your own Acumatica document types · no commitment
- 5–10 minutes of manual entry per document into Acumatica, gone
- 100% validated before anything posts to Acumatica
- PDF · Excel · EDI · image · email
DynamoDocs automates Acumatica document entry for distributors. For distributors, bulk customer POs with many SKUs and supplier invoices that must match receipts arrive nonstop and get keyed line by line before anything ships. DynamoDocs captures each document, AI reads and classifies it, suggests GL coding, validates it, and posts approved records into Acumatica through the Acumatica contract-based REST API, so orders ship on time and supplier bills reconcile against receipts. Acumatica is a fast-growing cloud ERP for distribution, manufacturing, and services businesses, sold in Australia and New Zealand as MYOB Acumatica.
Acumatica × Distribution & Wholesale
Acumatica distribution, units and all
Acumatica's distribution edition is built for exactly this, yet unit-of-measure differences and customer-specific SKUs still make manual order entry a slog.
DynamoDocs reads each customer PO and posts a sales order through the contract-based REST API with the customer order number and each line's inventory ID, quantity, and unit price; supplier invoices post as bills after a match against the purchase order. On Acumatica's consumption pricing, keeping people out of routine keying is also the cheapest way to grow order volume.
Distributors who sell in cases but stock in eaches know the short-ship that follows a bad conversion. DynamoDocs does not guess conversions. When an invoice bills in one unit and the receipt records another, the line is sent to a person with both shown, which is slower than a guess and never wrong in the same way twice.
A distribution & wholesale quirk on Acumatica
Look at the mapped order before it posts
A new Acumatica connection runs in simulation mode until you switch it live, so a distributor can inspect every mapped sales order before the first real post. If you would rather import than post, the same mapped records can be written as CSV files for an Acumatica import scenario.
The mapping
How Distribution & Wholesale paperwork posts into Acumatica
Each document is validated, then delivered to Acumatica as the record below.
| What distributors send | Where it lands in Acumatica |
|---|---|
| Bulk customer PO with many SKUs and unit-of-measure quirks | a sales order |
| Supplier invoice that must match a receipt and PO | an AP bill |
| Drop-ship PO routed straight to a vendor | a sales order |
| EDI 850 from a partner, or a PDF PO from everyone else | a sales order |
| Freight bill coded across cost centers | an AP bill |
| Made-to-order RFQ or request for pricing | a sales quote in Acumatica |
A worked example
Acumatica for distributors, from inbox to posted record
Imagine a wholesale distributor running Acumatica that receives a 60-line bulk purchase order from a grocery chain, every line uses the customer's SKU, not yours. DynamoDocs picks it up from the monitored inbox (or a drag-and-drop upload), and AI reads every field and line, no template required. Each line gets a suggested GL account from your rules and coding history, then the document is validated against totals, required fields, and your own checks. Anything that fails is flagged field-by-field for a quick review; everything clean posts straight into Acumatica as an AP bill through the Acumatica contract-based REST API. Connects through the Default contract-based endpoint, with the endpoint version set per instance. Your distribution & wholesale team reviews the occasional exception instead of retyping the whole document, so orders ship on time and supplier bills reconcile against receipts.
Specific to Acumatica
How the Acumatica connection works for distributors
Acumatica is a fast-growing cloud ERP for distribution, manufacturing, and services businesses, sold in Australia and New Zealand as MYOB Acumatica.
Contract REST API
Connects through the Default contract-based endpoint, with the endpoint version set per instance.
Native records
Posts AP Bills, sales orders (order type SO), and sales quotes (order type QT).
Company and branch
Signs in to the company and branch you name, and maps vendors, customers, GL accounts, and inventory IDs to yours.
Curious what this saves at your distribution & wholesale volume on Acumatica? Model it on the savings calculator
Questions, answered
Acumatica for Distribution & Wholesale FAQ
Does DynamoDocs create the AR invoice in Acumatica for a distributor?
No. Customer POs become sales orders and EDI partners are answered with the acknowledgments they expect. Creating the AR invoice inside Acumatica and applying the customer’s payment stay in Acumatica.
Can orders go into Acumatica through an import scenario instead of live posting?
Yes. The mapped records can be written as CSV files for an Acumatica import scenario as an alternative to posting through the REST API.
How does DynamoDocs handle distribution & wholesale documents on Acumatica?
For distributors, bulk customer POs with many SKUs and supplier invoices that must match receipts arrive nonstop and get keyed line by line before anything ships. DynamoDocs captures each of those documents from a monitored mailbox or upload, reads every field with AI (no per-vendor template), suggests a GL account for each line, and posts it into Acumatica through the Acumatica contract-based REST API. Connects through the Default contract-based endpoint, with the endpoint version set per instance. Clean documents post automatically; only exceptions reach a person, so orders ship on time and supplier bills reconcile against receipts.
How does a bulk customer po with many skus and unit-of-measure quirks post into Acumatica?
It becomes a sales order in Acumatica, with header and line-item fields validated before anything posts. Posts AP Bills, sales orders (order type SO), and sales quotes (order type QT). A visual field-mapping engine shapes the record into exactly what Acumatica expects, so nothing is retyped and nothing posts half-filled.
Does it assign cost center and warehouse on Acumatica records?
DynamoDocs suggests a GL account for each line from your keyword rules and from how the same part or description was coded before, and a person confirms it. It does not assign cost center and warehouse. The Acumatica connector posts a fixed set of fields (party, dates, currency, and each line's account or item, quantity, and amount), so those codes are added in Acumatica after the record lands. Anything that fails a validation rule is flagged field-by-field for a quick fix before it posts.
How do purchase orders and RFQs from distributors post into Acumatica?
Purchase orders become a sales order and RFQs become a sales quote in Acumatica, with every line, bulk customer POs with many SKUs included, read and validated first. Signs in to the company and branch you name, and maps vendors, customers, GL accounts, and inventory IDs to yours.
How much time and money does this save distributors on Acumatica?
Keying one document into Acumatica typically takes 5–10 minutes and costs $2–$6 in labor, before the cost of fixing a mis-keyed line. DynamoDocs does it in seconds and only flags exceptions, so the labor left is the review time on those, while orders ship on time and supplier bills reconcile against receipts.
See it run on your Distribution & Wholesale documents
Bring a real invoice, PO, or RFQ and watch it go from inbox to posted in Acumatica in about 30 minutes.
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