Business Central for distributors
Business Central document automation for distributors
DynamoDocs captures the bulk customer POs with many SKUs, supplier invoices to match against receipts, and drop-ship orders that distributors deal with every day, reads them with AI, validates every field, and posts them into Business Central. Your team reviews the exceptions instead of retyping each one.
30-minute session · run against your own Business Central document types · no commitment
The short version
DynamoDocs automates Business Central document entry for distributors. For distributors, bulk customer POs with many SKUs and supplier invoices that must match receipts arrive nonstop and get keyed line by line before anything ships. DynamoDocs captures each document, AI reads and classifies it, codes it to SKU, unit of measure, and warehouse, validates it, and posts approved records into Business Central through the Business Central REST/OData API, so orders ship on time and supplier bills reconcile against receipts. Dynamics 365 Business Central (formerly NAV / Navision) is the go-to ERP for growing SMBs on the Microsoft stack.
Business Central × Distribution & Wholesale
Customer-SKU mapping into Business Central
Business Central handles distribution well, but incoming customer POs never use your item numbers. They use the customer's, which is where manual order entry gets slow and error-prone.
DynamoDocs uses your item cross-references and order history to map each customer SKU to the right Business Central item, converts units of measure, and posts a sales order through the Business Central API. Supplier bills become purchase invoices matched to their POs. It is an EDI-style outcome for the many customers who will only ever email a PDF or spreadsheet.
Business Central distributors juggling several price lists get an extra safeguard: DynamoDocs can check a PO's prices against that customer's BC price list at capture and flag a mismatch as an exception, so an under-priced order is caught before it ships instead of at invoicing, when the margin is already gone.
The mapping
How Distribution & Wholesale paperwork posts into Business Central
Each document is coded to SKU, unit of measure, and warehouse and posted into Business Central as the right native record. Nothing gets dropped into a CSV to clean up later.
| What distributors send | Where it lands in Business Central |
|---|---|
| Bulk customer PO with many SKUs and unit-of-measure quirks | a sales order, coded to SKU, unit of measure, and warehouse |
| Supplier invoice that must match a receipt and PO | a purchase invoice, coded to SKU, unit of measure, and warehouse |
| Drop-ship PO routed straight to a vendor | a sales order, coded to SKU, unit of measure, and warehouse |
| EDI 850 from a partner, or a PDF PO from everyone else | a sales order, coded to SKU, unit of measure, and warehouse |
| Freight bill coded across cost centers | a purchase invoice, coded to SKU, unit of measure, and warehouse |
| Made-to-order RFQ or request for pricing | a sales quote in Business Central |
A worked example
Business Central for distributors, from inbox to posted record
Imagine a wholesale distributor running Business Central that receives a 60-line bulk purchase order from a grocery chain, every line uses the customer's SKU, not yours. DynamoDocs picks it up from the monitored inbox (or a drag-and-drop upload), and AI reads every field and line, no template required. It is coded to SKU, unit of measure, and warehouse from your rules and vendor or customer history, then validated against totals, required fields, and your own checks. Anything that fails is flagged field-by-field for a quick review; everything clean posts straight into Business Central as a purchase invoice through the Business Central REST/OData API. Connects through the Business Central REST/OData v4 API, cloud or on-prem. Your distribution & wholesale team reviews the occasional exception instead of retyping the whole document, so orders ship on time and supplier bills reconcile against receipts.
Specific to Business Central
How the Business Central connection works for distributors
Dynamics 365 Business Central (formerly NAV / Navision) is the go-to ERP for growing SMBs on the Microsoft stack.
OData v4 API
Connects through the Business Central REST/OData v4 API, cloud or on-prem.
Native records
Posts purchase invoices, sales orders, and sales quotes.
Dimension-aware
Carries vendor no., G/L account, and dimension values through the map.
Curious what this saves at your distribution & wholesale volume on Business Central? Model it on the savings calculator
Questions, answered
Business Central for Distribution & Wholesale FAQ
How does DynamoDocs handle distribution & wholesale documents on Business Central?
For distributors, bulk customer POs with many SKUs and supplier invoices that must match receipts arrive nonstop and get keyed line by line before anything ships. DynamoDocs captures each of those documents from a monitored mailbox or upload, reads every field with AI (no per-vendor template), codes it to the right SKU, unit of measure, and warehouse, and posts it into Business Central through the Business Central REST/OData API. Connects through the Business Central REST/OData v4 API, cloud or on-prem. Clean documents post automatically; only exceptions reach a person, so orders ship on time and supplier bills reconcile against receipts.
How does a bulk customer po with many skus and unit-of-measure quirks post into Business Central?
It becomes a sales order in Business Central, coded to the right SKU, unit of measure, and warehouse, with header and line-item fields validated before anything posts. Posts purchase invoices, sales orders, and sales quotes. A visual field-mapping engine shapes the record into exactly what Business Central expects, so nothing is retyped and nothing posts half-filled.
Can it keep our Business Central coding right for distribution & wholesale?
Yes, that is the point. Each document is coded to the right SKU, unit of measure, and warehouse from your rules and vendor or customer history, so records arrive in Business Central already coded instead of waiting on a clerk. Anything that fails a rule is flagged field-by-field for a quick fix, which keeps Business Central clean and orders ship on time and supplier bills reconcile against receipts.
How do purchase orders and RFQs from distributors post into Business Central?
Purchase orders become a sales order and RFQs become a sales quote in Business Central, with every line, bulk customer POs with many SKUs included, read and validated first. Carries vendor no., G/L account, and dimension values through the map.
How much time and money does this save distributors on Business Central?
Keying one document into Business Central typically takes 5–10 minutes and costs $2–$6 in labor, before the cost of fixing mis-coded SKU, unit of measure, and warehouse. DynamoDocs does it in seconds and only flags exceptions, which commonly cuts document-handling labor by 80–95% while orders ship on time and supplier bills reconcile against receipts.
See it run on your Distribution & Wholesale documents
Bring a real invoice, PO, or RFQ and watch it go from inbox to posted in Business Central in about 30 minutes.
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