SAP document automation for distributors

For distributors, bulk customer POs with many SKUs and supplier invoices that must match receipts arrive nonstop and get keyed line by line before anything ships. DynamoDocs captures each of those documents from a monitored mailbox or upload, reads every field with AI (no per-vendor template), suggests a GL account for each line, and posts it into SAP through SAP OData services (S/4HANA APIs, or a Gateway service on ECC). Posts to S/4HANA's standard OData APIs, or to a Gateway OData service on ECC. Clean documents post automatically; only exceptions reach a person, so orders ship on time and supplier bills reconcile against receipts.

It becomes a sales order in SAP, with header and line-item fields validated before anything posts. Creates supplier invoices, sales orders, and sales quotations. A visual field-mapping engine shapes the record into exactly what SAP expects, so nothing is retyped and nothing posts half-filled.

DynamoDocs suggests a GL account for each line from your keyword rules and from how the same part or description was coded before, and a person confirms it. It does not assign cost center and warehouse for you, but where a document prints them they can be captured as added fields and mapped into the record SAP receives. Anything that fails a validation rule is flagged field-by-field for a quick fix before it posts.

Purchase orders become a sales order and RFQs become a sales quotation in SAP, with every line, bulk customer POs with many SKUs included, read and validated first. Carries company code on invoices and sales organization on orders and quotations, with suppliers, customers, GL accounts, and materials mapped to yours.

Keying one document into SAP typically takes 5–10 minutes and costs $2–$6 in labor, before the cost of fixing a mis-keyed line. DynamoDocs does it in seconds and only flags exceptions, so the labor left is the review time on those, while orders ship on time and supplier bills reconcile against receipts.