Acumatica document automation for construction and contracting firms
DynamoDocs captures the subcontractor invoices, job-coded material bills, and POs across active job sites that construction and contracting firms deal with every day, reads them with AI, validates every field, and posts them into Acumatica. Your team reviews the exceptions instead of retyping each one.
30-minute session · run against your own Acumatica document types · no commitment
- 5–10 minutes of manual entry per document into Acumatica, gone
- 100% validated before anything posts to Acumatica
- PDF · Excel · EDI · image · email
DynamoDocs automates Acumatica document entry for construction and contracting firms. For construction and contracting firms, subcontractor and material invoices arrive against many active jobs and AP must code each to the right job, phase, and cost code by hand. DynamoDocs captures each document, AI reads and classifies it, suggests GL coding, validates it, and posts approved records into Acumatica through the Acumatica contract-based REST API, so AP stays audit-ready and job costs are never off because a bill was mis-coded. Acumatica is a fast-growing cloud ERP for distribution, manufacturing, and services businesses, sold in Australia and New Zealand as MYOB Acumatica.
Acumatica × Construction & Contractors
Acumatica Construction bills, entered without keying
Acumatica's Construction edition brings projects, cost codes, and commitments into a modern API-first ERP. Great structure, but only as good as the coding on each incoming subcontractor and material invoice.
DynamoDocs reads each document and posts an AP bill through the Acumatica REST API with the vendor, dates, and each line's GL account, inventory ID, quantity, and amount. The connector posts no project, cost code, or commitment and handles no retainage, so those are set on the bill in Acumatica.
What changes is timing. Bills reach Acumatica as they arrive, with duplicates and reissued invoices flagged first, so the project team codes current bills instead of waiting on the weekly data-entry batch.
A construction & contractors quirk on Acumatica
Approvals for people on the job site
Approval routing can send a subcontractor bill to the right person by amount band, vendor, GL account, or document type, with out-of-office delegation and approve or reject links that work without a login. It is off by default, and a link goes stale if the document is re-routed.
The mapping
How Construction & Contractors paperwork posts into Acumatica
Each document is validated, then delivered to Acumatica as the record below.
| What construction and contracting firms send | Where it lands in Acumatica |
|---|---|
| Subcontractor invoice with retention or retainage held back | an AP bill |
| Material supplier invoice tied to a specific project | an AP bill |
| Purchase order for materials across active job sites | a sales order |
| Progress billing or AIA-style pay application | an AP bill |
| Vendor bill that needs clean job-cost coding | an AP bill |
| Made-to-order RFQ or request for pricing | a sales quote in Acumatica |
A worked example
Acumatica for construction and contracting firms, from inbox to posted record
Imagine a general contractor running Acumatica that receives a subcontractor invoice with 10% retainage split across three cost codes, it spans two active jobs. DynamoDocs picks it up from the monitored inbox (or a drag-and-drop upload), and AI reads every field and line, no template required. Each line gets a suggested GL account from your rules and coding history, then the document is validated against totals, required fields, and your own checks. Anything that fails is flagged field-by-field for a quick review; everything clean posts straight into Acumatica as an AP bill through the Acumatica contract-based REST API. Connects through the Default contract-based endpoint, with the endpoint version set per instance. Your construction & contractors team reviews the occasional exception instead of retyping the whole document, so AP stays audit-ready and job costs are never off because a bill was mis-coded.
Specific to Acumatica
How the Acumatica connection works for construction and contracting firms
Acumatica is a fast-growing cloud ERP for distribution, manufacturing, and services businesses, sold in Australia and New Zealand as MYOB Acumatica.
Contract REST API
Connects through the Default contract-based endpoint, with the endpoint version set per instance.
Native records
Posts AP Bills, sales orders (order type SO), and sales quotes (order type QT).
Company and branch
Signs in to the company and branch you name, and maps vendors, customers, GL accounts, and inventory IDs to yours.
Curious what this saves at your construction & contractors volume on Acumatica? Model it on the savings calculator
Questions, answered
Acumatica for Construction & Contractors FAQ
Can a project manager approve a subcontractor bill in Acumatica without logging in?
Yes, when approval routing is switched on. The approver gets a signed approve or reject link that needs no login, and the link goes stale if the document is re-routed.
Does DynamoDocs check a subcontractor invoice against its Acumatica commitment?
No. There is no commitment matching and the connector posts no project or cost code. The checks it runs are on the document itself: required fields, totals that reconcile, a vendor that resolves, and no duplicate.
How does DynamoDocs handle construction & contractors documents on Acumatica?
For construction and contracting firms, subcontractor and material invoices arrive against many active jobs and AP must code each to the right job, phase, and cost code by hand. DynamoDocs captures each of those documents from a monitored mailbox or upload, reads every field with AI (no per-vendor template), suggests a GL account for each line, and posts it into Acumatica through the Acumatica contract-based REST API. Connects through the Default contract-based endpoint, with the endpoint version set per instance. Clean documents post automatically; only exceptions reach a person, so AP stays audit-ready and job costs are never off because a bill was mis-coded.
How does a subcontractor invoice with retention or retainage held back post into Acumatica?
It becomes an AP bill in Acumatica, with header and line-item fields validated before anything posts. Posts AP Bills, sales orders (order type SO), and sales quotes (order type QT). A visual field-mapping engine shapes the record into exactly what Acumatica expects, so nothing is retyped and nothing posts half-filled.
Does it assign job, phase, and cost code on Acumatica records?
DynamoDocs suggests a GL account for each line from your keyword rules and from how the same part or description was coded before, and a person confirms it. It does not assign job, phase, and cost code. The Acumatica connector posts a fixed set of fields (party, dates, currency, and each line's account or item, quantity, and amount), so those codes are added in Acumatica after the record lands. Anything that fails a validation rule is flagged field-by-field for a quick fix before it posts.
How do purchase orders and RFQs from construction and contracting firms post into Acumatica?
Purchase orders become a sales order and RFQs become a sales quote in Acumatica, with every line, subcontractor invoices included, read and validated first. Signs in to the company and branch you name, and maps vendors, customers, GL accounts, and inventory IDs to yours.
How much time and money does this save construction and contracting firms on Acumatica?
Keying one document into Acumatica typically takes 5–10 minutes and costs $2–$6 in labor, before the cost of fixing a mis-keyed line. DynamoDocs does it in seconds and only flags exceptions, so the labor left is the review time on those, while AP stays audit-ready and job costs are never off because a bill was mis-coded.
See it run on your Construction & Contractors documents
Bring a real invoice, PO, or RFQ and watch it go from inbox to posted in Acumatica in about 30 minutes.
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