Business Central document automation for manufacturers
DynamoDocs captures the raw-material and MRO supplier invoices, customer POs with dozens of part-level lines, and made-to-order RFQs that manufacturers deal with every day, reads them with AI, validates every field, and posts them into Business Central. Your team reviews the exceptions instead of retyping each one.
30-minute session · run against your own Business Central document types · no commitment
- 5–10 minutes of manual entry per document into Business Central, gone
- 100% validated before anything posts to Business Central
- PDF · Excel · EDI · image · email
DynamoDocs automates Business Central document entry for manufacturers. For manufacturers, supplier invoices for raw materials and MRO, customer purchase orders with long line-item grids, and RFQs that need fast, accurate quotes all arrive by email and get retyped by hand. DynamoDocs captures each document, AI reads and classifies it, suggests GL coding, validates it, and posts approved records into Business Central through the Business Central API v2.0, so a mis-keyed part number never stalls a production run or a month-end close. Dynamics 365 Business Central (formerly NAV / Navision) is the go-to ERP for growing SMBs on the Microsoft stack.
Business Central × Manufacturing
Business Central AP without the line-by-line keying
Business Central is a natural fit for mid-market manufacturers, and its purchase invoices reward clean entries. The catch is that a manufacturer's invoices are long: dozens of part-level lines, each needing an item or G/L account, a quantity, and a cost.
DynamoDocs reads the whole grid, maps each line to your Business Central item or G/L account number, and posts a purchase invoice through the Business Central API v2.0, header first and then each line. Customer POs become sales orders and RFQs become sales quotes. Your team reviews the lines that fail a validation rule instead of transcribing all of them.
One limit to plan around: each line posts with its item or account number, quantity, unit cost, and description, and no dimension values. If you tag departments or jobs with dimensions, default dimensions on the vendor or item in Business Central, or a short pass after posting, fill them in.
A manufacturing quirk on Business Central
Item lines and G/L lines in one grid
A manufacturer’s invoice mixes part lines with charge lines such as freight. In Business Central each line carries either an item no. or a G/L account no. through the map, so the parts and the charges can be posted on one purchase invoice. The supplier’s own invoice number goes through as the vendor invoice no.
The mapping
How Manufacturing paperwork posts into Business Central
Each document is validated, then delivered to Business Central as the record below.
| What manufacturers send | Where it lands in Business Central |
|---|---|
| Multi-page supplier invoice with dozens of part-level lines | a purchase invoice |
| Raw-material or MRO purchase order | a sales order |
| Customer PO that has to become a production-ready order | a sales order |
| Made-to-order RFQ needing a same-day quote | a sales quote |
| Freight or MRO bill coded to a cost center | a purchase invoice |
| Made-to-order RFQ or request for pricing | a sales quote in Business Central |
A worked example
Business Central for manufacturers, from inbox to posted record
Imagine a contract manufacturer running Business Central that receives a 40-line supplier invoice for steel and fasteners, the vendor uses its own abbreviated part codes. DynamoDocs picks it up from the monitored inbox (or a drag-and-drop upload), and AI reads every field and line, no template required. Each line gets a suggested GL account from your rules and coding history, then the document is validated against totals, required fields, and your own checks. Anything that fails is flagged field-by-field for a quick review; everything clean posts straight into Business Central as a purchase invoice through the Business Central API v2.0. Connects to Business Central online through the standard API v2.0, signed in with an Azure AD app registration. Your manufacturing team reviews the occasional exception instead of retyping the whole document, so a mis-keyed part number never stalls a production run or a month-end close.
Specific to Business Central
How the Business Central connection works for manufacturers
Dynamics 365 Business Central (formerly NAV / Navision) is the go-to ERP for growing SMBs on the Microsoft stack.
API v2.0
Connects to Business Central online through the standard API v2.0, signed in with an Azure AD app registration.
Native records
Posts purchase invoices, sales orders, and sales quotes, creating the header and then each line.
Your numbers
Carries the vendor or customer no., the vendor invoice no., and each line's item or G/L account no. through the map.
Curious what this saves at your manufacturing volume on Business Central? Model it on the savings calculator
Questions, answered
Business Central for Manufacturing FAQ
Does a Business Central purchase invoice from DynamoDocs keep the supplier’s invoice number?
Yes. The vendor or customer no., the vendor invoice no., and each line’s item or G/L account no. are carried through the map.
Do made-to-order RFQs become sales quotes in Business Central?
Yes. RFQs post as sales quotes and customer POs as sales orders, each created as a header and then its lines through the Business Central API v2.0.
How does DynamoDocs handle manufacturing documents on Business Central?
For manufacturers, supplier invoices for raw materials and MRO, customer purchase orders with long line-item grids, and RFQs that need fast, accurate quotes all arrive by email and get retyped by hand. DynamoDocs captures each of those documents from a monitored mailbox or upload, reads every field with AI (no per-vendor template), suggests a GL account for each line, and posts it into Business Central through the Business Central API v2.0. Connects to Business Central online through the standard API v2.0, signed in with an Azure AD app registration. Clean documents post automatically; only exceptions reach a person, so a mis-keyed part number never stalls a production run or a month-end close.
How does a multi-page supplier invoice with dozens of part-level lines post into Business Central?
It becomes a purchase invoice in Business Central, with header and line-item fields validated before anything posts. Posts purchase invoices, sales orders, and sales quotes, creating the header and then each line. A visual field-mapping engine shapes the record into exactly what Business Central expects, so nothing is retyped and nothing posts half-filled.
Does it assign department and job or work order on Business Central records?
DynamoDocs suggests a GL account for each line from your keyword rules and from how the same part or description was coded before, and a person confirms it. It does not assign department and job or work order. The Business Central connector posts a fixed set of fields (party, dates, currency, and each line's account or item, quantity, and amount), so those codes are added in Business Central after the record lands. Anything that fails a validation rule is flagged field-by-field for a quick fix before it posts.
How do purchase orders and RFQs from manufacturers post into Business Central?
Purchase orders become a sales order and RFQs become a sales quote in Business Central, with every line, raw-material and MRO supplier invoices included, read and validated first. Carries the vendor or customer no., the vendor invoice no., and each line's item or G/L account no. through the map.
How much time and money does this save manufacturers on Business Central?
Keying one document into Business Central typically takes 5–10 minutes and costs $2–$6 in labor, before the cost of fixing a mis-keyed line. DynamoDocs does it in seconds and only flags exceptions, so the labor left is the review time on those, while a mis-keyed part number never stalls a production run or a month-end close.
See it run on your Manufacturing documents
Bring a real invoice, PO, or RFQ and watch it go from inbox to posted in Business Central in about 30 minutes.
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