Sage 100 for construction and contracting firms
Sage 100 document automation for construction and contracting firms
DynamoDocs captures the subcontractor invoices, job-coded material bills, and POs across active job sites that construction and contracting firms deal with every day, reads them with AI, validates every field, and posts them into Sage 100. Your team reviews the exceptions instead of retyping each one.
30-minute session · run against your own Sage 100 document types · no commitment
The short version
DynamoDocs automates Sage 100 document entry for construction and contracting firms. For construction and contracting firms, subcontractor and material invoices arrive against many active jobs and AP must code each to the right job, phase, and cost code by hand. DynamoDocs captures each document, AI reads and classifies it, codes it to job, phase, and cost code, validates it, and posts approved records into Sage 100 through an on-premises connector or the Sage 100 API toolkit, so AP stays audit-ready and job costs are never off because a bill was mis-coded. Sage 100 (formerly MAS 90 / MAS 200) is a workhorse SMB ERP for manufacturers and distributors, where AP and order entry are still largely typed in by hand.
Sage 100 × Construction & Contractors
Committed costs and job cost in Sage 100 Contractor
Sage 100 Contractor ties AP tightly to job cost and committed costs, so a subcontractor bill that is coded wrong throws off a job's numbers immediately.
DynamoDocs captures the invoice, matches it to the job and cost code (and the commitment where you use POs), splits retention, and posts it into Sage 100 Contractor. Material POs across job sites flow in the same way, so committed costs stay current and project managers are looking at real figures instead of last week's.
Change orders are where Sage 100 coding gets tricky. DynamoDocs reads the change-order or phase reference off the invoice and codes to it, so a late bill lands on the correct revised budget line instead of a clerk guessing which phase it belongs to and quietly distorting the job's cost-to-complete.
The mapping
How Construction & Contractors paperwork posts into Sage 100
Each document is coded to job, phase, and cost code and posted into Sage 100 as the right native record. Nothing gets dropped into a CSV to clean up later.
| What construction and contracting firms send | Where it lands in Sage 100 |
|---|---|
| Subcontractor invoice with retention or retainage held back | an AP invoice, coded to job, phase, and cost code |
| Material supplier invoice tied to a specific project | an AP invoice, coded to job, phase, and cost code |
| Purchase order for materials across active job sites | a sales order, coded to job, phase, and cost code |
| Progress billing or AIA-style pay application | an AP invoice, coded to job, phase, and cost code |
| Vendor bill that needs clean job-cost coding | an AP invoice, coded to job, phase, and cost code |
| Made-to-order RFQ or request for pricing | a quote in Sage 100 |
A worked example
Sage 100 for construction and contracting firms, from inbox to posted record
Imagine a general contractor running Sage 100 that receives a subcontractor invoice with 10% retainage split across three cost codes, it spans two active jobs. DynamoDocs picks it up from the monitored inbox (or a drag-and-drop upload), and AI reads every field and line, no template required. It is coded to job, phase, and cost code from your rules and vendor or customer history, then validated against totals, required fields, and your own checks. Anything that fails is flagged field-by-field for a quick review; everything clean posts straight into Sage 100 as an AP invoice through an on-premises connector or the Sage 100 API toolkit. Works through an on-premises connector or the Sage 100 Business Object Interface / API toolkit. Your construction & contractors team reviews the occasional exception instead of retyping the whole document, so AP stays audit-ready and job costs are never off because a bill was mis-coded.
Specific to Sage 100
How the Sage 100 connection works for construction and contracting firms
Sage 100 (formerly MAS 90 / MAS 200) is a workhorse SMB ERP for manufacturers and distributors, where AP and order entry are still largely typed in by hand.
Connector or toolkit
Works through an on-premises connector or the Sage 100 Business Object Interface / API toolkit.
Native records
Posts AP invoices, sales orders, and quotes into Accounts Payable and Sales Order modules.
Division & account aware
Maps to your divisions, GL accounts, and item codes during validation.
Curious what this saves at your construction & contractors volume on Sage 100? Model it on the savings calculator
Questions, answered
Sage 100 for Construction & Contractors FAQ
How does DynamoDocs handle construction & contractors documents on Sage 100?
For construction and contracting firms, subcontractor and material invoices arrive against many active jobs and AP must code each to the right job, phase, and cost code by hand. DynamoDocs captures each of those documents from a monitored mailbox or upload, reads every field with AI (no per-vendor template), codes it to the right job, phase, and cost code, and posts it into Sage 100 through an on-premises connector or the Sage 100 API toolkit. Works through an on-premises connector or the Sage 100 Business Object Interface / API toolkit. Clean documents post automatically; only exceptions reach a person, so AP stays audit-ready and job costs are never off because a bill was mis-coded.
How does a subcontractor invoice with retention or retainage held back post into Sage 100?
It becomes an AP invoice in Sage 100, coded to the right job, phase, and cost code, with header and line-item fields validated before anything posts. Posts AP invoices, sales orders, and quotes into Accounts Payable and Sales Order modules. A visual field-mapping engine shapes the record into exactly what Sage 100 expects, so nothing is retyped and nothing posts half-filled.
Can it keep our Sage 100 coding right for construction & contractors?
Yes, that is the point. Each document is coded to the right job, phase, and cost code from your rules and vendor or customer history, so records arrive in Sage 100 already coded instead of waiting on a clerk. Anything that fails a rule is flagged field-by-field for a quick fix, which keeps Sage 100 clean and AP stays audit-ready and job costs are never off because a bill was mis-coded.
How do purchase orders and RFQs from construction and contracting firms post into Sage 100?
Purchase orders become a sales order and RFQs become a quote in Sage 100, with every line, subcontractor invoices included, read and validated first. Maps to your divisions, GL accounts, and item codes during validation.
How much time and money does this save construction and contracting firms on Sage 100?
Keying one document into Sage 100 typically takes 5–10 minutes and costs $2–$6 in labor, before the cost of fixing mis-coded job, phase, and cost code. DynamoDocs does it in seconds and only flags exceptions, which commonly cuts document-handling labor by 80–95% while AP stays audit-ready and job costs are never off because a bill was mis-coded.
See it run on your Construction & Contractors documents
Bring a real invoice, PO, or RFQ and watch it go from inbox to posted in Sage 100 in about 30 minutes.
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