Sage 100 document automation for construction and contracting firms
DynamoDocs captures the subcontractor invoices, job-coded material bills, and POs across active job sites that construction and contracting firms deal with every day, reads them with AI, validates every field, and posts them into Sage 100. Your team reviews the exceptions instead of retyping each one.
30-minute session · run against your own Sage 100 document types · no commitment
- 5–10 minutes of manual entry per document into Sage 100, gone
- 100% validated before anything posts to Sage 100
- PDF · Excel · EDI · image · email
DynamoDocs automates Sage 100 document entry for construction and contracting firms. For construction and contracting firms, subcontractor and material invoices arrive against many active jobs and AP must code each to the right job, phase, and cost code by hand. DynamoDocs captures each document, AI reads and classifies it, suggests GL coding, validates it, and posts approved records into Sage 100 through CSV files for a Sage 100 Visual Integrator import, or a REST endpoint in front of Sage 100, so AP stays audit-ready and job costs are never off because a bill was mis-coded. Sage 100 (formerly MAS 90 / MAS 200) is a workhorse SMB ERP for manufacturers and distributors, where AP and order entry are still largely typed in by hand.
Sage 100 × Construction & Contractors
Subcontractor bills into Sage 100, one queue for every job
Contractors running Sage 100 tie AP to job cost, so a subcontractor bill that is coded wrong throws off a job's numbers immediately.
DynamoDocs captures the invoice, validates it, and delivers it as a CSV file for a Visual Integrator import or as JSON to a REST endpoint you name; there is no prebuilt Sage 100 connector. It does not assign job or cost code, and it does not split retention. A job number or cost code printed on the invoice can be captured as an added field and mapped into the import.
Change orders are where coding gets tricky, and DynamoDocs leaves that call to your team. What it removes is the typing: the change-order or phase reference a subcontractor prints can be read into its own field beside the original, so the person coding the bill is reading it instead of hunting for it.
A construction & contractors quirk on Sage 100
Vendor number with division
Sage 100 identifies a vendor by number and division, and the DynamoDocs map carries vendor numbers with their division, along with customers, GL accounts, and item codes. A subcontractor already set up in Accounts Payable resolves to the entry you mapped, and the import file is written per document.
The mapping
How Construction & Contractors paperwork posts into Sage 100
Each document is validated, then delivered to Sage 100 as the record below.
| What construction and contracting firms send | Where it lands in Sage 100 |
|---|---|
| Subcontractor invoice with retention or retainage held back | an AP invoice |
| Material supplier invoice tied to a specific project | an AP invoice |
| Purchase order for materials across active job sites | a sales order |
| Progress billing or AIA-style pay application | an AP invoice |
| Vendor bill that needs clean job-cost coding | an AP invoice |
| Made-to-order RFQ or request for pricing | a quote in Sage 100 |
A worked example
Sage 100 for construction and contracting firms, from inbox to posted record
Imagine a general contractor running Sage 100 that receives a subcontractor invoice with 10% retainage split across three cost codes, it spans two active jobs. DynamoDocs picks it up from the monitored inbox (or a drag-and-drop upload), and AI reads every field and line, no template required. Each line gets a suggested GL account from your rules and coding history, then the document is validated against totals, required fields, and your own checks. Anything that fails is flagged field-by-field for a quick review; everything clean posts straight into Sage 100 as an AP invoice through CSV files for a Sage 100 Visual Integrator import, or a REST endpoint in front of Sage 100. Writes a mapped CSV per document for a Visual Integrator import job, or posts JSON to a REST endpoint you name. There is no prebuilt Sage 100 connector. Your construction & contractors team reviews the occasional exception instead of retyping the whole document, so AP stays audit-ready and job costs are never off because a bill was mis-coded.
Specific to Sage 100
How the Sage 100 connection works for construction and contracting firms
Sage 100 (formerly MAS 90 / MAS 200) is a workhorse SMB ERP for manufacturers and distributors, where AP and order entry are still largely typed in by hand.
CSV or REST
Writes a mapped CSV per document for a Visual Integrator import job, or posts JSON to a REST endpoint you name. There is no prebuilt Sage 100 connector.
Native records
Delivers AP invoices, sales orders, and quotes for the Accounts Payable and Sales Order modules, shaped to the fields you map.
Your codes
Maps vendor numbers (with division), customers, GL accounts, and item codes to the ones already in Sage 100.
Curious what this saves at your construction & contractors volume on Sage 100? Model it on the savings calculator
Questions, answered
Sage 100 for Construction & Contractors FAQ
Does DynamoDocs map the Sage 100 vendor division?
Yes. The map carries vendor numbers with their division, along with customers, GL accounts, and item codes already in Sage 100.
Which Sage 100 modules does the import cover?
The records are shaped for the Accounts Payable and Sales Order modules: AP invoices, sales orders, and quotes, using the fields you map.
How does DynamoDocs handle construction & contractors documents on Sage 100?
For construction and contracting firms, subcontractor and material invoices arrive against many active jobs and AP must code each to the right job, phase, and cost code by hand. DynamoDocs captures each of those documents from a monitored mailbox or upload, reads every field with AI (no per-vendor template), suggests a GL account for each line, and posts it into Sage 100 through CSV files for a Sage 100 Visual Integrator import, or a REST endpoint in front of Sage 100. Writes a mapped CSV per document for a Visual Integrator import job, or posts JSON to a REST endpoint you name. There is no prebuilt Sage 100 connector. Clean documents post automatically; only exceptions reach a person, so AP stays audit-ready and job costs are never off because a bill was mis-coded.
How does a subcontractor invoice with retention or retainage held back post into Sage 100?
It becomes an AP invoice in Sage 100, with header and line-item fields validated before anything posts. Delivers AP invoices, sales orders, and quotes for the Accounts Payable and Sales Order modules, shaped to the fields you map. A visual field-mapping engine shapes the record into exactly what Sage 100 expects, so nothing is retyped and nothing posts half-filled.
Does it assign job, phase, and cost code on Sage 100 records?
DynamoDocs suggests a GL account for each line from your keyword rules and from how the same part or description was coded before, and a person confirms it. It does not assign job, phase, and cost code for you, but where a document prints them they can be captured as added fields and mapped into the record Sage 100 receives. Anything that fails a validation rule is flagged field-by-field for a quick fix before it posts.
How do purchase orders and RFQs from construction and contracting firms post into Sage 100?
Purchase orders become a sales order and RFQs become a quote in Sage 100, with every line, subcontractor invoices included, read and validated first. Maps vendor numbers (with division), customers, GL accounts, and item codes to the ones already in Sage 100.
How much time and money does this save construction and contracting firms on Sage 100?
Keying one document into Sage 100 typically takes 5–10 minutes and costs $2–$6 in labor, before the cost of fixing a mis-keyed line. DynamoDocs does it in seconds and only flags exceptions, so the labor left is the review time on those, while AP stays audit-ready and job costs are never off because a bill was mis-coded.
See it run on your Construction & Contractors documents
Bring a real invoice, PO, or RFQ and watch it go from inbox to posted in Sage 100 in about 30 minutes.
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