Sage 300 document automation for distributors

For distributors, bulk customer POs with many SKUs and supplier invoices that must match receipts arrive nonstop and get keyed line by line before anything ships. DynamoDocs captures each of those documents from a monitored mailbox or upload, reads every field with AI (no per-vendor template), codes it to the right SKU, unit of measure, and warehouse, and posts it into Sage 300 through the Sage 300 web services / API. Connects through the Sage 300 web services / API, on-prem or hosted. Clean documents post automatically; only exceptions reach a person, so orders ship on time and supplier bills reconcile against receipts.

It becomes an order-entry order in Sage 300, coded to the right SKU, unit of measure, and warehouse, with header and line-item fields validated before anything posts. Posts AP invoices, Order Entry orders, and quotes. A visual field-mapping engine shapes the record into exactly what Sage 300 expects, so nothing is retyped and nothing posts half-filled.

Yes, that is the point. Each document is coded to the right SKU, unit of measure, and warehouse from your rules and vendor or customer history, so records arrive in Sage 300 already coded instead of waiting on a clerk. Anything that fails a rule is flagged field-by-field for a quick fix, which keeps Sage 300 clean and orders ship on time and supplier bills reconcile against receipts.

Purchase orders become an order-entry order and RFQs become a quote in Sage 300, with every line, bulk customer POs with many SKUs included, read and validated first. Maps to the right company database, currency, and GL accounts during posting.

Keying one document into Sage 300 typically takes 5–10 minutes and costs $2–$6 in labor, before the cost of fixing mis-coded SKU, unit of measure, and warehouse. DynamoDocs does it in seconds and only flags exceptions, which commonly cuts document-handling labor by 80–95% while orders ship on time and supplier bills reconcile against receipts.