Macola document automation for distributors

For distributors, bulk customer POs with many SKUs and supplier invoices that must match receipts arrive nonstop and get keyed line by line before anything ships. DynamoDocs captures each of those documents from a monitored mailbox or upload, reads every field with AI (no per-vendor template), suggests a GL account for each line, and posts it into Macola through a mapped CSV import into Macola, or a REST endpoint you put in front of it. Writes a mapped CSV file per document for a Macola import to pick up, or posts JSON to a REST endpoint you name. No on-premises agent is involved. Clean documents post automatically; only exceptions reach a person, so orders ship on time and supplier bills reconcile against receipts.

It becomes a sales order in Macola, with header and line-item fields validated before anything posts. Delivers AP invoices, sales orders, and quotes for Macola 10 or Macola ES / Progression, shaped to the fields you map. A visual field-mapping engine shapes the record into exactly what Macola expects, so nothing is retyped and nothing posts half-filled.

DynamoDocs suggests a GL account for each line from your keyword rules and from how the same part or description was coded before, and a person confirms it. It does not assign cost center and warehouse for you, but where a document prints them they can be captured as added fields and mapped into the record Macola receives. Anything that fails a validation rule is flagged field-by-field for a quick fix before it posts.

Purchase orders become a sales order and RFQs become a quote in Macola, with every line, bulk customer POs with many SKUs included, read and validated first. Maps vendor, customer, and item codes, terse ones included, to the ones already in Macola.

Keying one document into Macola typically takes 5–10 minutes and costs $2–$6 in labor, before the cost of fixing a mis-keyed line. DynamoDocs does it in seconds and only flags exceptions, so the labor left is the review time on those, while orders ship on time and supplier bills reconcile against receipts.