Macola for distributors
Macola document automation for distributors
DynamoDocs captures the bulk customer POs with many SKUs, supplier invoices to match against receipts, and drop-ship orders that distributors deal with every day, reads them with AI, validates every field, and posts them into Macola. Your team reviews the exceptions instead of retyping each one.
30-minute session · run against your own Macola document types · no commitment
The short version
DynamoDocs automates Macola document entry for distributors. For distributors, bulk customer POs with many SKUs and supplier invoices that must match receipts arrive nonstop and get keyed line by line before anything ships. DynamoDocs captures each document, AI reads and classifies it, codes it to SKU, unit of measure, and warehouse, validates it, and posts approved records into Macola through an on-premises connector or a mapped file import into Macola, so orders ship on time and supplier bills reconcile against receipts. Macola (ECi) is a long-standing manufacturing and distribution ERP where a local connector or a file import is the practical path to automating data entry.
The mapping
How Distribution & Wholesale paperwork posts into Macola
Each document is coded to SKU, unit of measure, and warehouse and posted into Macola as the right native record. Nothing gets dropped into a CSV to clean up later.
| What distributors send | Where it lands in Macola |
|---|---|
| Bulk customer PO with many SKUs and unit-of-measure quirks | a sales order, coded to SKU, unit of measure, and warehouse |
| Supplier invoice that must match a receipt and PO | an AP invoice, coded to SKU, unit of measure, and warehouse |
| Drop-ship PO routed straight to a vendor | a sales order, coded to SKU, unit of measure, and warehouse |
| EDI 850 from a partner, or a PDF PO from everyone else | a sales order, coded to SKU, unit of measure, and warehouse |
| Freight bill coded across cost centers | an AP invoice, coded to SKU, unit of measure, and warehouse |
| Made-to-order RFQ or request for pricing | a quote in Macola |
A worked example
Macola for distributors, from inbox to posted record
Imagine a wholesale distributor running Macola that receives a 60-line bulk purchase order from a grocery chain, every line uses the customer's SKU, not yours. DynamoDocs picks it up from the monitored inbox (or a drag-and-drop upload), and AI reads every field and line, no template required. It is coded to SKU, unit of measure, and warehouse from your rules and vendor or customer history, then validated against totals, required fields, and your own checks. Anything that fails is flagged field-by-field for a quick review; everything clean posts straight into Macola as an AP invoice through an on-premises connector or a mapped file import into Macola. Works through an on-premises connector or a mapped file import that Macola picks up. Your distribution & wholesale team reviews the occasional exception instead of retyping the whole document, so orders ship on time and supplier bills reconcile against receipts.
Specific to Macola
How the Macola connection works for distributors
Macola (ECi) is a long-standing manufacturing and distribution ERP where a local connector or a file import is the practical path to automating data entry.
On-prem or file
Works through an on-premises connector or a mapped file import that Macola picks up.
Native records
Posts AP invoices, sales orders, and quotes into Macola 10 or Macola ES / Progression.
Legacy-data ready
Handles the terse vendor, customer, and item codes common in older Macola databases.
Curious what this saves at your distribution & wholesale volume on Macola? Model it on the savings calculator
Questions, answered
Macola for Distribution & Wholesale FAQ
How does DynamoDocs handle distribution & wholesale documents on Macola?
For distributors, bulk customer POs with many SKUs and supplier invoices that must match receipts arrive nonstop and get keyed line by line before anything ships. DynamoDocs captures each of those documents from a monitored mailbox or upload, reads every field with AI (no per-vendor template), codes it to the right SKU, unit of measure, and warehouse, and posts it into Macola through an on-premises connector or a mapped file import into Macola. Works through an on-premises connector or a mapped file import that Macola picks up. Clean documents post automatically; only exceptions reach a person, so orders ship on time and supplier bills reconcile against receipts.
How does a bulk customer po with many skus and unit-of-measure quirks post into Macola?
It becomes a sales order in Macola, coded to the right SKU, unit of measure, and warehouse, with header and line-item fields validated before anything posts. Posts AP invoices, sales orders, and quotes into Macola 10 or Macola ES / Progression. A visual field-mapping engine shapes the record into exactly what Macola expects, so nothing is retyped and nothing posts half-filled.
Can it keep our Macola coding right for distribution & wholesale?
Yes, that is the point. Each document is coded to the right SKU, unit of measure, and warehouse from your rules and vendor or customer history, so records arrive in Macola already coded instead of waiting on a clerk. Anything that fails a rule is flagged field-by-field for a quick fix, which keeps Macola clean and orders ship on time and supplier bills reconcile against receipts.
How do purchase orders and RFQs from distributors post into Macola?
Purchase orders become a sales order and RFQs become a quote in Macola, with every line, bulk customer POs with many SKUs included, read and validated first. Handles the terse vendor, customer, and item codes common in older Macola databases.
How much time and money does this save distributors on Macola?
Keying one document into Macola typically takes 5–10 minutes and costs $2–$6 in labor, before the cost of fixing mis-coded SKU, unit of measure, and warehouse. DynamoDocs does it in seconds and only flags exceptions, which commonly cuts document-handling labor by 80–95% while orders ship on time and supplier bills reconcile against receipts.
See it run on your Distribution & Wholesale documents
Bring a real invoice, PO, or RFQ and watch it go from inbox to posted in Macola in about 30 minutes.
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